Virtual Assistant needed in Puerto Rico – Upwork

The Virtual Assistant will perform various administrative tasks, including answering emails, scheduling meetings and making travel arrangements. For this role, a strong Internet connection is require and experience using communication tools, aka..team, skype, basecamp, ect..

Duties and Responsibilities:

1. Maintaining data on the Company databases – adding, amending and archiving records, processing renewals and invoices and chasing late payments
2. Minute taking and producing typed minutes of company meetings either by teleconference or attending meetings
3. Management of patient appointments
4. Communicating with personnel via email and maintaining the email folders and distribution lists
5. Dispatching correspondence, minutes and reports and keeping a record of all correspondence sent
6. Handling the post and liaising with mailing companies
7. Acting as first port of call for all enquiries
8. Answering the telephone, transferring and screening calls as appropriate
9. Copy-typing, filing and photocopying as necessary
10. Keeping track of stationery needs and ordering supplies when necessary
11. Typing of reports and maintaining regular updates of spreadsheets
12. Processing, recording and monitoring financial transactions, including purchase orders, staff expenses, invoices, checks and receipts
13. Paying in checks and processing credit card payments
14. Checking bank statements against transactions
15. Assisting in preparing finance reports
16. Maintaining Petty Cash system
17. Undertake any other duties and responsibilities as required.

Qualifications:

Candidate must be a high school graduate.

Experience:

Must have a minimum of one year in mental health or related field and knowledge of medical terminology pertaining to various physiological tests and procedures.  Must be IT literate and have knowledge of software programs including Microsoft Word, Excel, and PowerPoint.

Hourly Range: $18.00-$20.00

Posted On: January 17, 2023 00:08 UTC
Category: General Virtual Assistance
Skills:Virtual Assistance, Email Communication, Personal Administration, Communications, Scheduling, Administrative Support, Data Entry, Executive Support, Customer Service, Researcher

Country: United States

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